Purchase Order Quality Clause Requirements
BMQR01 CONTROL OF QUALITY
The seller shall provide and maintain a system that complies with AS9100D and/or ISO 9001:2015, “Inspection System Requirements”. Compliance with the provisions of this clause in no way relieves the seller of the final responsibility to furnish acceptable supplies or services. This system shall be subject to audit by Busby Metals representatives.
BMQR02 INSPECTION SYSTEM REQUIREMENTS
The Supplier/Contractor’s Inspection System shall conform to the requirements of ISO 9001:2015 and is subject to review and approval by Busby Metals Quality Assurance.
BMQR03 CERTIFICATE OF CONFORMANCE
A Certificate of Conformance shall accompany each shipment of material defined in the purchase order. The Certificate of Conformance shall be legible and at a minimum, include the Busby Metals purchase order number, quantity, part number, and the mill heat, batch, or lot number.
All supplied raw material shall be of the same lot unless otherwise stated and agreed to per PO. When multiple lots of material are used in completing a shipment, all material lot numbers or mill heat numbers shall be reported and kept separate. When processing is performed against a Busby Metals order, parts shall not be mixed and traceability shall be maintained.
BMQR04 CHEMICAL AND PHYSICAL TEST REPORTS
Physical and chemical test report certifications shall be supplied with each shipment. Test reports shall be legible (reproducible condition) and include the following information: Busby Metals name; Busby Metals PO #; the material designation; specification with latest revision; results of all specified testing requirements; the typed name, title and signature of the quality representative; the manufacturer’s heat, batch, or lot number; and any other requirements specified on the purchase order.
BMQR05 MILL TEST REPORTS
Physical and chemical test reports originating from the producing mill shall be supplied with each shipment. Test reports shall be legible (reproducible condition) and provide traceable documentation to Busby Metals name and PO #. The material designation, specification, latest revision, and results of all specified testing requirements, the mill heat number and any other requirements specified on the purchase order shall be included with the test reports.
BMQR06 TEST AND INSPECTION REPORTS
Test and inspection reports as required by the applicable procurement specification must accompany each shipment. Test reports shall be legible (reproducible condition) and include the designation, specification, and latest revision letter.
BMQR07 FIRST ARTICLE INSPECTION
First Article Inspection is required on a part representative of the production process to be used in the manufacture of these parts. A copy of the First Article documentation is to be maintained on file and available upon request from Busby Metals.
BMSQR08 RECORD RETENTION
Supplier shall retain all records pertaining to material, manufacturing processes, special processes, testing, and inspection for ten-(10) years minimum. Supplier is to notify Busby Metals prior to destruction.
BMQR09 NONCONFORMING PRODUCT CONTROLS, RECALLS & ESCAPE NOTIFICATION
Subcontractors are required to report any failure, malfunction, or defect in any product, part, process or article that is manufactured and delivered to Busby Metals.
BMQR10 PRODUCT QUALITY
Products shall be uniform in quality and condition, sound and free from foreign materials and imperfections detrimental to the usage of product. The product must be of an overall quality consistent with good industry practices and adhere to requested PO requirements without deviation.
BMQR11 STATISTICAL PROCESS CONTROL
Statistical Process Control is required during the manufacture of the item(s) for which this clause is called-out. SPC shall be in accordance with a plan approved by Busby Metals Quality Assurance. Key, Critical & Significant Characteristics are required to meet Cpk 1.33 min. requirements. Control charts shall be submitted with shipment.
BMQR12 SAMPLING (C=0) Unless otherwise specified, final acceptance when less than 100% shall be based on a statistically valid method. Zero defect acceptance (C=0) is the required acceptance criteria to be used.
BMQR13 PRECEDENCE OF REQUIREMENTS
In the case of conflicting requirements, the following order of precedence will apply: Busby Metals Purchase order, Busby Metals Quality Clauses, Drawing, Material & Process Specification then General Terms & Conditions.
BMQR14 BUSBY METALS SOURCE INSPECTION
Busby Metals source inspection is required at the vendor’s facility. Necessary equipment and assistance shall be made available to the purchaser’s representative.
BMQR15 BUSBY METALS SURVEY/AUDIT RIGHTS
Busby Metals and/or Busby Metals customers (Including Government) and Regulatory bodies shall have the right to conduct surveys and perform surveillance of the vendor’s and sub-vendor’s facilities to evaluate their capability to comply with the requirements necessary to conform to contractual requirements.
BMQR16 TRACEABILITY
All parts, material and/or applicable documents must be identified by a manufacturing lot number or batch number by the seller. (A lot or batch number is defined as parts and/or material produced by one manufacturer in one unchanged process, in accordance with the same drawing and/or specification revision.)
BMQR17 GOVERNMENT, CUSTOMER OR REGULATORY AGENCY INSPECTION
Government, Customer or Regulatory Agency reserves the right to inspect any or all the work included in this Purchase Agreement at the supplier’s plant prior to shipment. Verification by the customer shall not absolve the supplier of responsibility to provide acceptable product, nor shall it preclude subsequent rejection by customer. Supplier shall be notified prior to shipment if Government, Customer or Regulatory Agency inspection is required.
BMQR19 SUBCONTRACTED SERVICES
Requested services are to be performed by the contracted supplier. Supplier is not permitted to flow down services to a Sub-tier without prior written approval of Busby Metals. If/when approved by Busby Metals, all Busby Metals requirements will be flowed down to the sub-tier supplier(s).
BMQR20 FLOWDOWN OF REQUIREMENTS (DFARS 252.225-7014 (ATTACHMENT2)
When required by contract or PO, raw material or items which contain “specialty metals” (defined as certain steel and other alloys, titanium, and zirconium) shall be acquired from domestic or “qualifying country” sources.
BMQR21 FLOWDOWN OF REQUIREMENTS (NADCAP)
NADCAP Approved Process Source – When required by contract or PO, the requirement for processing by NADCAP approved suppliers shall be flowed down to the supplier.
BMQR22 NOTIFICATION OF CHANGE
Vendors will notify Busby Metals of any changes of processes, products, services, facilities or suppliers, or any changes that affect compliance to the specified standards and lead time and will obtain approval.
BMQR23 COUNTERFEIT PARTS
Supplier will have in place a procedure to address the possibility of counterfeit parts and materials enter in the supply chain.
BMQR24 CODE OF CONDUCT
Busby Metals’ corporate identity and partnerships are built upon a strong foundation of steadfast adherence to the highest of ethical standards. Accordingly, Busby Metals expects its Suppliers to maintain the fundamental values of fairness and integrity during our daily business interactions.
BMQR25 CONTRIBUTION TO CONFORMITY AND SAFETY
The Supplier will ensure that all personnel are aware of their contribution to product conformity and product safety.
BMQR26 TRAINING AND COMPETENCE
The supplier will ensure that all personnel are adequately trained and competent, and possessing all necessary qualifications, in order to deliver the goods or services according to the requirements of this purchase order.
BMQR27 SUPPLIER PERFORMANCE MONITORING
Busby Metals monitors and measures on time delivery and quality performance of all suppliers to ensure continued approval. Suppliers shall maintain an on time delivery rating of 90% minimum, and material returns less than 0.5%. Failure to meet desired performance levels can result in a Corrective Action being submitted, re-evaluation, or removal from approved status.
Supplier Performance Monitoring.
We monitor and measure on time delivery and quality performance of all suppliers to ensure continued approval. Failure to meet desired performance levels can result in a Corrective Action being submitted, re-evaluation, or removal from approved status.